Hey, Hey, Hey!!
I'm back again. Now, I'll share with you about the letter.
Have you ever write a letter? If I ever made it.
What types there are?
What is the function?
So, keep reading my blog~
Definition
A letter is a means of communication to convey written information by one party to another with the aim of informing the purpose of the message from the sender. The information provided in the letter is in the form of introductions, notices, assignments, requests, agreements, orders, orders, reports, and decisions. In addition, letters can also contain warnings, reprimands, and awards. Its function includes five things: a means of notification, requests, thoughts, and ideas; written evidence; reminder tool; historical evidence; and work guidelines. In general, stamps and envelopes are needed as a means of paying for shipping services. The further away the destination of the letter is sent, the value listed on the postage must be greater as well.
In the Industrial Era 4.0, physical papers have been replaced with the versatility of telecommunications and the internet. Send messages using electronic mail.
Letter Type
Letters are generally classified into three, namely personal letters, official letters, and commercial letters when viewed in terms of form, content, and language. Meanwhile, if classified based on its use, it can be divided into three, namely personal letters, official letters, and official letters. In the case of submitting an application to leave the position being held, it is also known as a resignation letter.
Personal Letter
Personal letters are letters that are used for personal purposes. Letters can be correspondence among friends or family. The characteristics of a personal letter are:
- Do not use letterhead
- No mail number
- Opening and closing greetings vary
- The use of free language, according to the wishes of the author
- Free letter format
- Official letter
An official letter is a letter used for official purposes, either for individuals, agencies, or organizations; such as invitations, circulars, and notification letters. Characteristics of an official letter:
- Use letterhead if issued by the organization
- There is a letter-number, attachment, and subject
- Use the usual opening and closing greetings
- Use of various official languages
- Include a stamp or stamp from an official institution
- There are standard-format rules
Formal letter parts:
-Head/letterhead
The letterhead consists of:
-Name of agency/institution, written in capital letters/capital letters.
-Address of agency/institution, written with variations of upper and lower case letters
-Agency/institution logo
-Letter number, which is the order in which the letter was sent
-Appendix, contains other sheets that are included in addition to the letter
-Hal, in the form of an outline of the contents of the letter
-The date of the letter (writing on the right is parallel to the letter-number)
-Address to destination (don't use the word to)
-Opener/greeting (ends with a comma)
-Content of letter
The description of the contents in the form of a description of the day, date, time, place, and so on is written in lowercase letters, except for writing based on enhanced spelling (EYD) which must be adjusted.
-cover letter
The cover letter contains
-closing
-position
-signature
-name (usually accompanied by employee identification number or NIP)
A copy of the letter, in the form of participation/notification to superiors regarding the existence of an activity
Trade letter
Commercial certificates are used for entities that carry out commercial business activities such as industry and service businesses. This letter is very useful in building relationships with outsiders so it must be prepared properly. Commercial documents consist of buying and selling letters, receipts, and trade; and can be divided into internal and external commercial letters. One example of a commercial letter is a letter of offer and a letter of collection.
Official letter
Official letters are used for formal work purposes such as official agencies and office assignments. This letter is important in administrative management in an agency. The function of the official letter is as a written evidence document, a reminder tool related to its function with archives, historical evidence on the development of the agency, and work guidelines in the form of decrees and letters of instruction. Characteristics of the official letter:
- Using letterhead and the institution or institution concerned
- Using letter numbers, attachments, and subject
- Use standard greetings and closings
- Using standard language or official variety
- Using the stamp or stamp of the agency or office of the letter maker
- Specific letter format
Application letter
A job application letter is a letter made and sent by someone who wants to work in an office, company, or certain agency. Job application letters include official or official letters. Therefore, there are certain rules that must be considered in writing. In general, a letter has the following sections:
- Place and date of writing
- Reference number
- Attachment thing or matter
- Destination address
- Greetings
The contents of the letter are further divided into three main parts, namely:
- opening paragraph
- content of letter
- closing paragraph
- closing
- Signature and full name
Form
Full straight shape ( Full block Style)
Straight shape ( Block Style )
Half straight shape
Writing technique
Conception
Uses
- As a representative of the author or agency as the sender with the aim of communicating with other individuals, groups, or organizations.
- As a basis and guidance in work.
- As written evidence that is authentic and clear and has legal force.
- As a backup reminder or archive for certain purposes.
- As important historical documents in the past or contain information about the development and change of an organization.
- As a guarantee of security against an activity.